Privacy Policy

IDC WIN PRIVACY POLICY 

Our Commitment to our Advisors, our insurance suppliers and your customers: In order to provide Advisors and their customers with access to insurance products and services, we collect certain personal information about both, generally on behalf of our insurance providers. Our commitment goes beyond meeting legal requirements for protecting personal information. The trust and confidence that our Advisors and insurers hold in us, including our ability to protect the confidentiality of personal information and the privacy of the individuals who provide it, are critical to our success as a business. This Policy applies to our employees and any third party service providers or representatives with which we contract. 

Why we collect, use and retain personal information: 

We act as an intermediary between insurance brokers and AGAs and the insurance companies with which they do business, providing administrative and marketing services pursuant to written contracts. Insurers’ privacy policies typically identify us as “service providers.” Insurers require us to obtain, use and retain certain essential personal information about Advisors in order to determine their initial and ongoing suitability to act as an Advisor, to obtain contracts for them to distribute products and in order to compensate them. This information includes financial and work history as well as disciplinary, legal and regulatory information. 

We obtain insurers’ customer information from Advisors in order to provide services and access to insurers’ products. Our policies must meet the standards insurers establish in their own privacy policies. The personal information Advisors collect from customers and provide to us for submission to insurers is essential information that we use to provide administrative services to insurers, which in turn require this same information to provide services and products that customers have requested. This information is used to determine insurance risk, assess eligibility for products, to administer those products once purchased and to fulfill certain regulatory requirements. This can include health information, financial information and history and information about avocations. We retain some of this information in order to be able to administer business, provide ongoing service to Advisors and insurers and when we are required to do so by law. 

We may use anonymous data to manage our business, identify products and services that will benefit Advisors and their customers and to prepare reports about our business. 

Limiting collection: 

We collect only the information we need to fulfill our contracts with Advisors and insurers and to meet our regulatory obligations. We will use only fair and lawful means to collect this information. We rely on insurers and Advisors to obtain consent for sharing information with us and for our retention of that information. 

How we collect customers’ information: 

Wherever possible, we collect customers’ information directly from the Advisor as their authorized representative. Information may be obtained through government agencies, other insurers and financial institutions. We may collect any required health information about customers from the Advisor or directly from the customer. Third party service providers and other authorized representatives may also collect this.

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